Letting Process with JOHNS&CO

JOHNS&CO Offices

Letting Process with JOHNS&CO

The Process of Letting Your Property

Letting out your property has never been easier. At JOHNS&CO, our goal is to create the easiest, most efficient, and most effective process for our clients.

With an abundance of things to think about when preparing a new let from tenants, including legal obligations, marketing, and ongoing property maintenance, the first stages of letting a property are commonly the busiest and potentially the most stressful.

Our aim is to simplify all these elements for you to make the letting process as easy as possible for both landlords and your tenants.

Getting Your Property Ready

Before you make your property available to rent, you’ll need to make various considerations in getting your property ready. This will include deciding on furnished or unfurnished, preparing copies of keys, conducting repairs, obtaining landlord insurance, and professionally cleaning the property ready for your new tenants.

Managing Legal Responsibilities

One of the most complex yet critical aspects of a tenancy is the legal responsibilities, with many regulation changes taking place every year. Some of these legal responsibilities include:

✓ Right to Rent (Immigration Act)

✓ Tenant Fees Act 2019

✓ Coronavirus Bill 2020

✓ Gas Safety Regulations

✓ Energy Performance Certificate (EPC)

✓ Property Licensing

✓ Client Money Protection Scheme (2019)

✓ Homes (Fitness for Human Habitation Act 2018)

✓ Homes (Fitness for Human Habitation Act 2018)

✓ Smoke & Carbon Monoxide Regulations (2015)

✓ Electrical Safety Standards in the Private Rented Sector Regulations (2020)


As part of our comprehensive management service, we are able to advise you each step of the way and ensure all associated documentation is in place when the tenancy commences.


Tenancy Preparation Process

Once tenants are located, our Letting Administration team will commence the tenant vetting process to run necessary checks. This includes:

✓ Right to Rent checks

✓ Reference and credit checks

✓ Collection of first months rent and deposit

✓ Registering deposits with the Tenant Deposit Scheme (TDS)

✓ Comprehensive inventory

All our staff have been trained to provide an unrivaled service by providing fast yet efficient communication between landlords and tenants to achieve the targeted move-in date.

Rental Valuation

The process of rental valuation will give us a better understanding of the monthly rental payments. We will do a realistic property valuation based on local market appraisal, trends, and past lettings data.

Marketing & Property Advertising

We create a tailored marketing campaign to advertise your property to rent, minimising void periods and maximising return on investment. We’ll also create accurate floor plans and measurements, alongside taking professional photos of the property to capture your rental in its best light.

Arranging Rental Payments

In order to make the process as easy as possible for you, we arrange tenant rent collection. We also provide you with exclusive access to your very own Landlord Online Portal.

Ongoing Property Management

As part of our ongoing property management, we’ll issue monthly statements to both you and your tenants, as well as handle the administration of routine tenancy renewals.


Additional Steps

If you choose our full management service, you’ll also have:

✓ A dedicated, experienced property manager

✓ Automated Keytracker System

✓ Administration of service charges & ground rent

✓ Check-in and Check out of Tenant

✓ Process and close all maintenance requests

✓ Handling insurance claims

✓ Arranging and Mediating Rent Protection process

✓ Serving Legal Section 21 & 8 Notices

     ✓ Arranging contractor visits

     ✓ Regular property inspections

     ✓ Negotiation of deposit allocation

     ✓ Use of recommended contractors

     ✓ Annual compliance checks

     ✓ Emergency out of hours 24/7 service

     ✓ Deposit Return Adjudication process


Would you like more information?

Contact us now to get the Landlord’s Guide and speak to Johns & Co consultant